customs declaration: Declaring goods to customs is one of the main stages of importing or exporting goods to the country. When the owner of the goods or the clearance worker intends to clear the goods from the customs, he must declare his goods at the customs before any action. Actually, the customs has no information about your goods and you are obliged to introduce your goods to the customs.
Today, due to the advancement of technology, there is no need to be physically present anymore and you can do this online through the systems. In this article, we comprehensively discuss the importance of customs declaration and examine the steps of completing and registering it. This document is a vital tool in the customs system that has a direct impact on the international trade process.
Therefore, a detailed familiarity with the components of the declaration and how to complete it is considered one of the basic points in the path of international business success.
Declaring the goods in simple language means that the customs will be aware of our goods and their details. These details include the volume, weight, number, value and nature of the goods. Finally, the declaration is matched by the customs with the cargo, and if it matches, it will be cleared from the customs. Now the question that arises is what does the customs declaration mean?
What is a customs declaration?
A customs declaration is a document in which the owner of the goods declares complete information and details about the goods to the customs. This document is very important as one of the most basic documents in the customs clearance process, and it is not possible to carry out customs operations without providing it.
In fact, clearance of goods without a declaration is considered a customs violation and can have serious consequences. This is why it is important to ensure that you submit a written declaration for all goods, even if they are not subject to customs duties and taxes.
If you are a traveler importing non-commercial goods (customs label), a verbal declaration may be sufficient. However, for other imports and exports, a written declaration is required by law.
more: export and import rules and regulations
So, whether you are a business owner or a traveler, remember the importance of customs declaration. This is the key to a successful clearance process and ensures that your goods are delivered to their final destination without any delays or complications without any abandoned goods.
Customs declaration is an important part of the clearance process for import and export. This ensures that all clearance operations are carried out in accordance with customs rules and regulations and gives you peace of mind that your goods are being processed correctly.
NOTE: It is clearly mentioned in the customs laws that the goods can be unloaded in the warehouses and the goods clearance license can be issued when the customs declaration of the goods in question is delivered to the customs by the owner of the goods.
Tips for setting up a customs declaration
To prepare a customs declaration, you must pay attention to very important points. Tips such as the purpose of the declaration, the number of sheets, the insertion of related codes and other important tips that we have given you in full below.
Determining the purpose of the statement:
First of all, specify that the declaration is made for the purpose of exporting or importing goods. This goal determination is very important in determining tariffs and customs duties.
Note: The maximum number of pages in a declaration must be 4 pages. This point should be considered as a significant limitation in setting up the statement.
Insert related codes:
Be careful in entering the customs codes and specifications related to the goods. This information has a direct impact on tariffs and customs duties.
Cargo delivery conditions:
State the terms of cargo delivery in the text of the declaration. These conditions must be related to the current regulations and brakes and must be carefully defined regarding the delivery of the goods.
Determining the method of transporting goods:
Specify the type and method of transporting the goods in detail. This information is essential for customs inspections and related assessments.
Completion of product specifications:
Enter the information about the weight, quantity and value of the goods accurately. This information is very effective in determining taxes and customs duties.
Compliance with customs regulations:
Always pay attention to compliance with customs regulations and enter all the required information carefully and with access to the latest customs approvals and instructions.
Procedures for preparing a customs declaration
To prepare the customs declaration, there are steps that you must consider and go through in order. In the following, we will introduce you to all these steps in detail and completely.
- 1- Entering information about the owner of the goods, the company importing the goods and information about the goods
- 2- Declaration acceptance
- 3-Evaluation of the goods in physical form, which is done by the relevant expert
- 4- Signing the text of the statement by the evaluation expert
- 5-Delivering the statement to the evaluation service expert
- 6- Signing the statement by the expert of the evaluation service if the statement is correct and handing it over to the head of the evaluation service
- 7- Systematic evaluation and signing of the declaration and sending to the fund unit and issuance of license by the head of the evaluation service
- 8- Calling up the relevant statement from the system and matching the amount of the receipt with the amount calculated by the system in house 47 of the statement by the cashier.
- 9- Completing the fund receipt based on the information contained in the declaration fields in the computer and controlling and confirming it by the cashier.
- 10-Separation of bank slip from related documents
- 11- Printing of the customs license and its seal and signature by the fund officer
- 12- Entering the license number printed in the relevant office and delivering the statement to the owner of the goods
Customs declaration procedures
In the above section, you were fully acquainted with the preparation of a customs declaration, and in this section, you will be fully acquainted with the steps of submitting your prepared declaration, in order to clear the goods.
- Login to the system: To register the customs declaration, there is no need to be physically present at the customs. Instead, you can visit the EPL system and submit the declaration there.
- Completing product information: After entering the system, the importing company must calculate all the information related to the product and its price and enter it in the declaration.
- Acceptance of declaration: After submitting the statement to the system, this document is accepted as a review request.
- Declaration control: The control stage is the responsibility of the customs assessor. Goods may be checked through green, yellow and red customs lanes. After the evaluation, the declaration is signed.
- Delivery of the statement to the fund: After signing the declaration, this document will be delivered to the fund along with the bank slip.
- Match the amount of the receipt with the statement: The cashier matches the amount of the receipt with the amount calculated in the statement.
- Completion of the fund receipt: The information contained in the declaration is completed by the cashier and the cash receipt is controlled and verified.
- Separation of bank receipts: At this stage, the bank slip is separated from the document.
- Print customs license: In this section, the customs license is printed and the cashier seals and signs it.
- Delivery of the license to the owner of the goods: The license number is registered in the relevant office and the license is delivered to the owner of the goods.
- Receive a receipt from the owner of the goods: The owner of the goods will receive a receipt from receiving the customs clearance.
- Continue the clearance process: After receiving the customs license, the customs clearance process begins.
What cases cause fines?
If a part of the declaration is different from the shipment, the owner of the goods will be fined. Also, if the owner uses the tariff of other goods in order to pay less duty while declaring the goods, he will be subject to heavy fines.
Documents required for registration of customs declaration:
When filing a customs declaration, it is necessary to provide some documents. The order of presenting these documents is as follows:
- bill of lading
- clearance
- Packing list
- Proforma
- Certificate of origin
- Legal authorizations
- insurance policy
- invoice
- Copy of business card
- Authorization to place an order
- Catalog and brochure
- Official power of attorney
- Export license
How is the customs declaration for all kinds of imported and exported goods?
Imported or exported goods are divided into three categories, and the customs declaration for each of these categories has its own regulations, which we have explained in detail below:
Authorized goods:
- Goods and shipments that are imported or exported in compliance with customs rules and regulations, without the need to obtain a license.
- It is necessary to have a declaration for this category of goods so that the necessary information for the clearance of the goods is correctly recorded in the customs.
Prohibited goods:
- This category includes goods and shipments that are prohibited from entering or exporting to the country and are in conflict with customs laws.
- Any import or export of these goods is illegal and considered criminal.
Shipments containing conditional goods:
- This category includes goods and shipments that require legal permits from relevant bodies for import or export.
- Importers for these goods must obtain relevant licenses from the concerned bodies.
- Detailed information on the quantity and price of the goods, as well as a declaration with a standard certificate is required.
- These goods must be imported to the country in a certain amount and their price must be marketed and regulated in the market.
conclusion
If you are involved in importing or exporting goods, you know how important it is to go through the customs clearance process correctly. One of the key documents in this process is the customs declaration, which must be completed accurately and submitted on time. however, if you are not familiar with the customs declaration process or other customs clearance procedures, it can be overwhelming and time-consuming. For this reason, it is better to get help from a reliable and specialized company in customs clearance.
Meran Group is your companion and supporter in this field.
Meran Blue Gulf International Company has customs clearance services, the shortest possible time and representatives and imports from China, the United Arab Emirates, imports from Turkey, which makes this company an excellent option for traders and manufacturing companies related to imports and Export converts.
Therefore, if you need guidance in the field of customs clearance or other related services, contact our consultants and specialists for advice and order registration. With their help, you can ensure a smooth and successful customs clearance experience.
Resources: taxation-customs.ec.europa | WikiPedia | u.s customs and border protection
